Committee Members

A robust troop committee supports an effective scouting program.  The below is a list of common and desirable roles for adults within the troop committee.

Secretary

Duties:

• Keep minutes of meeting and send out committee meeting notices.
• Handle publicity.
• Prepare a family newsletter of troop events and activities.
• Conduct troop resource survey.
• Plan for family night programs and family activities.
• At each meeting, report the minutes of the previous meeting.

Treasurer

Duties:

• Handle all troop funds.  Pay bills on recommendation of the Scoutmaster and authorization of the troop committee.
• Maintain checking and/or savings accounts.
• Train and supervise the troop scribe in record keeping.
• Keep adequate records.
• Supervise money-earning projects, including obtaining proper authorizations.
• Supervise the camp savings plan.
• Lead in the preparation of the annual troop budget.
• Lead the Friends of Scouting campaign.
• Report to the troop committee at each meeting.

Outdoor Activities Coordinator

Duties:

• Help in securing permission to use camping sites.
• Serve as transportation coordinator.
• Ensure a monthly outdoor program.
• Promote the National Camping Award.
• Promote, through family meetings, attendance at troop campouts, camporees, and summer camp to reach the goal of an outing per month.
• Report to the troop committee at each meeting.

Advancement Coordinator

Duties:

• Encourage Scouts to advance in rank.
• Work with the troop scribe to maintain all Scout advancement records.
• Arrange quarterly troop boards of review and courts of honor.
• Recruit merit badge counselors.
• Make a prompt report of advancements using online tools or appropriate paper forms to the council service center.  Secure badges and certificates.
• Work with the troop librarian to build and maintain a troop library of merit badge pamphlets and other advancement literature.
• Report to the troop committee at each meeting.

Chaplain

Duties:

• Provide a spiritual tone for troop meetings and activities.
• Give guidance to the chaplain aide.
• Promote regular participation of each member in the activities of the religious organization of their choice.
• Encourage Scouts to earn their appropriate religious emblems.
• Report to the troop committee at each meeting.

Training Coordinator

Duties:

• Ensure troop leaders and committee members have opportunities for training.
• Maintain an inventory of up-to-date training materials and resources.
• Be responsible for Youth Protection Training compliance within the troop.
• Encourage periodic youth leadership training within the troop and at the council and national levels.
• Report to the troop committee at each meeting.
• Assist in orientation to new parents.
• Be watchful that the troop is taking all steps to ensure youth safety.

Equipment COordinator

Duties:

• Supervise and help the troop procure camping equipment.
• Work with the quartermaster on inventory and proper storage and maintenance of all troop equipment.
• Make periodic safety checks on all troop camping gear, and encourage the troop in the safe use of all outdoor equipment.
• Report to the troop committee at each meeting.

Membership Coordinator

Duties:

• Develop a plan for year-round membership flow into the troop.
• Work closely with the Cubmaster and Webelos/AOL den leaders of neighboring Cub Scout packs to provide a smooth transition from pack to troop.  Assist in developing and recruiting den chiefs, and assist in the crossover ceremony.
• Plan and coordinate troop open houses to invite non-Scouts into the troop.
• Encourage Scouts to invite their friends to the troop.
• Keep track of Scouts who drop out of the troop, and develop a plan to encourage them to region.
• Report to the troop committee at each meeting.

This is not an exhaustive list of positions a troop may need.  Troops are encouraged to engage all parents in a role that suits their skills and interests.