Troop Leader Resources

Committee Members

patch_troopmcThe troop committee is a cross between a board of directors and a parent support group. It sets troop policies and handles administrative functions, allowing the Scoutmaster and assistant Scoutmasters to focus on working directly with the Scouts.

A robust troop committee supports an effective scouting program.  The below is a list of common and desirable roles for adults within the troop committee.

Secretary

Duties:

  • Keep minutes of meeting and send out committee meeting notices.
  • Handle publicity.
  • Prepare a family newsletter of troop events and activities.
  • Conduct troop resource survey.
  • Plan for family night programs and family activities.
  • At each meeting, report the minutes of the previous meeting.

Treasurer

Duties:

  • Handle all troop funds.  Pay bills on recommendation of the Scoutmaster and authorization of the troop committee.
  • Maintain checking and/or savings accounts.
  • Train and supervise the troop scribe in record keeping.
  • Keep adequate records.
  • Supervise money-earning projects, including obtaining proper authorizations.
  • Supervise the camp savings plan.
  • Lead in the preparation of the annual troop budget.
  • Lead the Friends of Scouting campaign.
  • Report to the troop committee at each meeting.

Outdoor Activities Coordinator

Duties:

  • Help in securing permission to use camping sites.
  • Serve as transportation coordinator.
  • Ensure a monthly outdoor program.
  • Promote the National Camping Award.
  • Promote, through family meetings, attendance at troop campouts, camporees, and summer camp to reach the goal of an outing per month.
  • Report to the troop committee at each meeting.

Advancement Coordinator

Duties:

  • Encourage Scouts to advance in rank.
  • Work with the troop scribe to maintain all Scout advancement records.
  • Arrange quarterly troop boards of review and courts of honor.
  • Recruit merit badge counselors.
  • Make a prompt report of advancements using online tools or appropriate paper forms to the council service center.  Secure badges and certificates.
  • Work with the troop librarian to build and maintain a troop library of merit badge pamphlets and other advancement literature.
  • Report to the troop committee at each meeting.

Chaplain

Duties:

  • Provide a spiritual tone for troop meetings and activities.
  • Give guidance to the chaplain aide.
  • Promote regular participation of each member in the activities of the religious organization of their choice.
  • Encourage Scouts to earn their appropriate religious emblems.
  • Report to the troop committee at each meeting.

Training Coordinator

Duties:

  • Ensure troop leaders and committee members have opportunities for training.
  • Maintain an inventory of up-to-date training materials and resources.
  • Be responsible for Youth Protection Training compliance within the troop.
  • Encourage periodic youth leadership training within the troop and at the council and national levels.
  • Report to the troop committee at each meeting.
  • Assist in orientation to new parents.
  • Be watchful that the troop is taking all steps to ensure youth safety.

Equipment COordinator

Duties:

  • Supervise and help the troop procure camping equipment.
  • Work with the quartermaster on inventory and proper storage and maintenance of all troop equipment.
  • Make periodic safety checks on all troop camping gear, and encourage the troop in the safe use of all outdoor equipment.
  • Report to the troop committee at each meeting.

Membership Coordinator

Duties:

  • Develop a plan for year-round membership flow into the troop.
  • Work closely with the Cubmaster and Webelos/AOL den leaders of neighboring Cub Scout packs to provide a smooth transition from pack to troop.  Assist in developing and recruiting den chiefs, and assist in the crossover ceremony.
  • Plan and coordinate troop open houses to invite non-Scouts into the troop.
  • Encourage Scouts to invite their friends to the troop.
  • Keep track of Scouts who drop out of the troop, and develop a plan to encourage them to region.
  • Report to the troop committee at each meeting.

This is not an exhaustive list of positions a troop may need.  Troops are encouraged to engage all parents in a role that suits their skills and interests.

The essential support literature for troop committee members is the BSA publication Scouts BSA Troop Committee Guidebook.